Everyone has their daily routines. Regardless of the day within minutes I check my email. This mostly is to make sure that while I was sleeping nothing blew up at work. Nothing is worse than knowing you have a big disaster to deal with and you didn’t give yourself the maximum amount of time to prepare for it.
The next thing I check is either Facebook or my news. I only go to Facebook first if I received an email notification that I think I should respond to. Once in Facebook I skim over everything that happened since I last logged in. I normally don’t pay more than cursory attention to shared pictures, it’s news and the world I care about.
When I make it to my news I use an offline Google Reader app. This allows me to catch up with world news that I might care about. If something requires more attention than I can give it at the moment, I star it so I can read it later. If something is interesting to me that I want to share, I click the share button in the app and it adds it to Facebook or I click another button and share it to Twitter (depending on how wide I want to actually share the story).
Checking these three apps are a regularity through out the day. It is what I do to keep up to date. I use these like my grandparents used to check the mail and read the paper. The process normally takes me around ten minutes.
If I’m leaving, I get into the car and start listening to podcasts. The podcasts are for multiple reasons. First and foremost I’m entertained by talk radio. I have about two dozen podcasts I am subscribed to. Because my phone can play it at double speed without distortion During my hour and half commute I can get down about two and half hours of podcasts (double speed isn’t true double speed).
When I get to where I am headed, I will enable location services on my phone. Then I will login to Foursquare and check-in. This isn’t to get mayorships or special deals – I do it so it can be automatically added to my calendar. I’ll always know where I was on a given day. It’s the stat geek inside of me.
When I finally get to my laptop I plugin my phone and then dropbox pulls out any new videos and pictures. It opens a folder showing me the new images and I send these to Flickr for my massive archive. This takes ab0ut two minutes and I have almost all my images from the last six or seven years (over twenty-two thousand).
I then sync my phone to iTunes. This puts new podcasts on and removes the ones I have already listened to. It also records what songs I have listened to over to Last.fm. It then automatically adds them to my calendar of when I listened to them.
I then go about my day. Depending on what I do, I may have more check-ins, I will check news , I’ll read email, and I’ll check Facebook. Those are just part of my normal flow. All the songs I listen to, all the places I’ve been, all my status messages, and all the links I share are also emailed to me on top of being added to my calendar. These emails are filtered to skip my inbox.
I will occasionally write blog articles, these get emailed to me as soon as I publish. I’ve been writing more lately, but I’m sure I’ll slack off again eventually. There are also status messages to put out occasionally. I’ll also catch up on some of those stories that I starred in my Google Reader app, though I have a backlog of those a mile long.
For my basic organization of email I archive by month. So there is a main folder that has the year (2012) and underneath that is a folder for each month. This allows me to go through and find something if I know the time frame. It also let’s me keep each mail folder under three thousand items. If I need something more specific I will use search to find it.
My Flickr organization is the same way. One day I will go through and spend months setting up tags to my photos. Until then I configure a collection that is named after the year. I then have twelve sets underneath each collection. This organization is important for my monthly routines.
On the last day of the month I use a software program called Bulkr with downloads all my pictures in any or all my sets to my laptop. It puts the pictures into folders named after the set name. As part of the monthly routine I take the latest month of Flickr pictures and send them to Picasaweb. This allows me to have redundancy if Flickr disappears one night.
I’ll also go through the folder and depending on the amount of pictures or aesthetic reasons choose the best ones and separate them. I will then upload these folders to Facebook in albums named after the same month. I will also use the Facebook and Picasaweb routine for any videos I create. This whole monthly process takes me about 15 minutes plus the amount of time it takes for the uploads to finish.
It should be obvious, but I should mention, I have paid Google space. I also have a paid Flickr Pro account. This gives me the online storage I need to do all of this. I know all these steps seem like to they take forever. So much effort when all you want to do is talk with your Facebook friends. The benefit is that I can find my content at anytime. I have my own back catalog of images that I can use for my blog articles. It also gives me the information organized that I can get it printed into a yearly book.
Hopefully my grandchildren will appreciate all the analytical data I’ve left about myself. They probably won’t. I’ll just come off as a sad data crazy obsessive old man. At least they will know what I was truly like.